Club Constitution

LETTERKENNY GOLF AND SOCIAL CLUB 

RULES AND CONSTITUTION

Preamble: We are fully committed to safeguarding the wellbeing of our members. Every individual in golf should at all times show respect and understanding for members rights, safety and welfare and conduct themselves in a way that reflects the principles of the Organisation and the guidelines contained in the Code of Ethics and Good Practice for Children’s Sport and Code of Ethics for Golf for Young People. In working with young people in golf our first priority is the welfare of the young people and we are committed to providing an environment that will allow participants to perform to the best of their ability, free from bullying and intimidation.

 

Constitution and Rules

1. Preliminary, Definitions and Interpretations.

2. Title and Ownership

3. Membership

4. Objects

4.1 The Men’s Club(Affiliated to G.U.I)

4.2 The Ladies Club (Affiliated to I.L.G.U)

4.3 The Parent Club

5. Trustees

6. Officers

7. Management

7.1 Allocation of Functions

7.2 Election – Officers and Committee

7.3 Committee Meetings

7.4 Employment of Staff

7.5 Management Regulations

7.6 Appointment of Sub-Committees

8. Administration

9. Finances:

9.1 The Parent Club

9.2 The Men’s Club

9.3 The Ladies Club

10. Election of Members

11. Categories of Members

12. Entrance Fees

13. Annual Club Subscriptions

14. Capital Levy

15. Freezing of Annual Club Subscriptions

16. Visitors and Temporary Members

17. Fines and Suspensions

18. Termination of Membership

19. General Meetings

19.1 The Men’s Club

19.2 The Ladies Club

19.3 The Parent Club

19.4 Notification to Parent Club

19.5 Special Meetings

19.6 Chairperson at General Meetings

20. Notice of Annual and General Meetings

21. Voting at General Meetings

22. Minute Books

23. Playing Facilities

24. Personal Property

25. Games and Sports – Exemption from Certain Taxes

26. Amendment of Constitution and Rules

27. Rules of Golf and Local Rules

28. Bye – Laws

29. Registration of Clubs Acts 1904-1999 and intoxicating Liquor act 2008

 

 

LETTERKENNY GOLF AND SOCIAL CLUB

1. PRELIMINARY, DEFINITIONS AND INTERPRETATION

1.1 Rules herein contained are indicated by consecutive numbers

1.2 Clauses are indicated by consecutive numbers preceded by Rule numbers.

1.3 Sub-clauses are indicated by consecutive numbers preceded by Rule and Clause

1.4 Sub-Sub-Clauses are indicated by consecutive numbers preceded by Rule, Clause and Sub-Clause numbers

1.5 The “Men’s Club shall mean the group of male amateur playing golfers operating under a constitution acceptable to the Golfing Union Of Ireland and to which such Club is affiliated

1.6 The “Ladies Club” shall mean the group of female amateur playing golfers operating under a constitution acceptable to the Irish Ladies Golf Union and to which such Club is affiliated.

1.7 The “Parent Club” shall mean the club formed through the amalgamation of the two groups of amateur playing golfers defined in Clauses 1.5 and 1.6 above for the purpose of managing matters of common interest (other than the game of Golf and its related activities) of both the Men’s Club and Ladies Club including the provision and maintenance of the facilities owned by or available for use by the members. The parent Club holds the property and assets of the Club of the Club in trust on behalf of the Full Ordinary Members of the Club.

1.8 The name or title ”Club” without qualification, shall mean the Men’s Club, the Ladies Club or the Parent Club where the context so admits or requires.

1.9 The name or title “Committee” and the Officers and Members thereof , without qualification, shall mean the Men’s Committee, the Ladies Committee or the Committee of Management or each of their Officers Members where the context so admits or requires

2. TITLE AND OWNERSHIP

2.1. The name of the Club shall be Letterkenny Golf and Social Club and this name shall be the common name by which the Men’s Club, the Ladies Club and the Parent Club shall be individually and collectively known.

2.2. The Official address of the club is Letterkenny in the County of Donegal.

2.3. The ownership of the Club Property shall be vested in the Trustees for the time being of the Club on behalf of the Voting Members as defined in Sub-Clause 11.1.1. The Voting Members only shall have control of the affairs of the Club.

3. MEMBERSHIP

3.1 The membership of the Men’s Club shall consist of Male Playing Members who are Life Members. Ordinary Members and other subscribing Playing Members and such Honorary Members as may be elected form time to time under Clause 10.2.

3.2 The membership of the Ladies Club shall consist of Female Playing Members who are Life Members, Ordinary Members, and other subscribing Playing Members and such Honorary Members as may be elected from time to time under Clause 10.2. 3.3 The membership of the Parent Club shall consist of all members of each of the Men’s and the Ladies Clubs and such Social or House Members as may be elected from time to time under Clause 10.2

4. OBJECTS

4.1.1. The Men’s Club shall

4.1.1.1 Promote the Amateur game of golf amongst its Members.

4.1.2 Accept and abide by the Constitution and Bye-Laws of the golfing Union of Ireland to which the Club is affiliated and the Bye-Laws of the Ulster Branch of such union in whose Province the Club is situated.

4.1.2.1 In compliance with such Constitution pay, on 1st January a per capita subscription on every male playing member based on information recorded in the Central Database of Handicaps as at 31st October each year.

4.1.3. Accept and apply the Unified Handicap Scheme as prescribed by the Council of National Golf Unions and such rules there under as may require to be implemented from time to time by the Golfing Union of Ireland.

4.1.4 Accept and comply with the rules of amateur status as approved by the R&A Rules Limited

4.1.4.1 Accept and Comply with the rules of Golf as approved by the R&A Rules Limited.

4.1.5 Accept that the Parent Club is the overall authority for administrating the affairs the Men’s Club subject as provided in these rules.

4.1.6 Appoint from its members a handicapping committee consisting of a minimum of 3 which, in conjunction with the Men’s Committee, shall have complete control of Men’s handicapping matters in the club.

4.1.7 To retain handicap records in respect of all present and past members for not less than the current year and previous two calendar years and retain all score cards until the end of the current handicap year. Handicap records for all playing members must be returned to the Union or the Ulster Branch should the club cease to be affiliated.

4.1.8 Junior members shall accept and abide by the Junior Charter of the club.

4.2 The Ladies Club shall.

4.2.1 Promote the Amateur game of golf amongst its members.

4.2.2 Accept and abide by the Constitution of the Irish Ladies Golf Union to which the Club is affiliated and the Bye-Laws of the Northern District of such Union in whose area the Club is situated.

4.2.2.1 In compliance with such Constitution pay, on every 1st January a per capita subscription on every female playing member (except Honorary) of the Club at end of its last Financial Year.

4.2.3 Accept and apply the United Handicap Scheme as prescribed by the Council of National Golf Unions and such rules there under as may require to be implemented from time to time by the Irish Ladies Golfing Union (ILGU).

4.2.4 Accept and comply with the rules of amateur status as approved by the R&A Rules Limited.

4.2.5 Accept that the Parent Club is the overall authority for administering the affairs of the Ladies Club subject as provided in these Rules.

4.3 The Parent Club shall:

4.3.1 Provide facilities for the playing and promotion of the Amateur game of golf and generally promote amateur games and other social activities amongst its members.

4.3.2 Act as administrator of the affairs (other than golf competitions) of both the Men’s and Ladies Clubs – including the application for and collection of initial club entry fees, annual club subscriptions, capital levy and such other charges from members and visitors as are authorised including bar, catering and green fees and to be responsible for the maintenance and upkeep of the course and clubhouse and their environs.

4.3.3 Adhere to the existing rate of: (i) Club entry fee. (ii) Annual subscription (Individual & Family). (iii) Capital levy and (iv) Compulsory spending being paid by members of different categories of playing member in each of the Men’s & Ladies Clubs and House members of the Parent Club. Also adhere to the existing rate of Club entry fee and Annual subscription Capital levy and Compulsory spending. Being paid by Social or House Members in the Parent Club. Thereafter any alteration in all or any such rates shall be decided at an Annual General or an Extraordinary General Meeting of the Parent Club.

4.3.4 In consultation with the Committee of both Men’s & Ladies Clubs decide the rates of Green Fee to be payable by visitors to the club.

4.3.5 Generally to act in the promotion and advancement of the affairs of the Club and the improvement of the facilities available to members.

5. TRUSTEES

5.1 The number of Trustees shall be six. Such Trustees shall be appointed by the members at a General Meeting of the Parent Club. If for any reason the number drops below 6 , the number shall be increased to 6 by the Parent Club Committee appointing an additional trustee/trustees within 2 months.

5.2 Any Trustee may be removed from office by a resolution passed by a majority of the members present and voting thereon at an Annual or Special General Meeting, and every vacancy among the Trustees occurring by removal, resignation, death or otherwise, shall from time to time be filled at a General Meeting and in like manner.

5.3 The property of the Club shall be vested in the Trustees, who shall deal with it as directed by resolution of the Committee of Management of the Parent Club of which an entry in the minute book, signed by the chairperson shall be conclusive proof.

5.4 The Committee of Management shall not authorise the sale or disposal otherwise of the clubhouse or lands of the club without the prior approval of a General Meeting of members of the Parent Club.

5.5 The Trustees may submit development plans involving capital expenditure of a non-recurring nature to the Committee of Management for consideration.

5.6 Representatives of the Committee of Management and Trustees shall meet at least three times per year.

5.7 The Trustees shall be indemnified out of the Parent Club Property and assets in respect of all transaction directed by a resolution of the Committee of Management and against all liabilities and expenses necessarily incurred as a result of their trusteeship and in the event of the Parent Club property and assets being deficient, such deficiency shall be made good by voting members on whose behalf the property and assets of the Club are held.

6. OFFICERS

6.1 The Officers of the Men’s Club shall be a Captain, a Vice Captain, an Honorary Secretary, an Honorary Treasurer, an Honorary Competitions Secretary, an Honorary Handicap Secretary, an Honorary Youth Convenor and immediate Past Captain.

6.2 The Officers of the Ladies Club shall be a Captain, a Vice Captain, an honorary Secretary, an Honorary Treasurer, an Honorary Competitions Secretary and an Honorary Handicap Secretary and immediate Past Captain.

6.3 The Officers of the Parent Club shall be a President, a Chairperson of the Committee of Management, an Honorary Secretary, an Honorary Treasurer, an Honorary House Convenor, an Honorary Greens Convenor, an Honorary Subscriptions Secretary and immediate Past Captains.

7. MANAGEMENT

7.1 Allocation of Functions

7.1.1 The business and affairs of the Men’s Club shall be under the jurisdiction and control of a General Committee (hereinafter referred to as ‘The Men’s Committee’) consisting of the Officers of the Men’s Club and five (5) other member of the Men’s Club elected under Sub-Clause 7.2.4 and Clause 21.7

7.1.2 The business and affairs of the Ladies Club shall be under the jurisdiction and control of a General Committee (hereinafter referred to as ” The Ladies Committee) consisting of the Officers of the Ladies Club and five (5) other members of the Ladies Club elected under Sub-Clause 7.2.4 and Clause 21.7.

7.1.3 The business and affairs of the Parent Club shall be under the jurisdiction and control of a Committee of Management consisting of the Officers of the Parent Club, the Captain and Vice-Captain of each of the Men’s and Ladies Clubs and seven (7) other members of the Parent Club elected under Sub-Clause 7.2.4 and Clause 21.7

7.1.4 Each of the aforementioned Committees may exercise its power notwithstanding that there might be a vacancy or vacancies in its membership.

7.1.5 Nothing in this rule shall preclude a member of either the Men’s or the Ladies Committee being also a member of the Committee of Management or vice versa.

7.1.6 At Meetings of any of the foregoing Committee 50% + 1 of these entitled to attend and vote shall form a quorum.

7.1.7 At meetings of the Men’s and the Ladies Committee the Chair shall be taken by the Captain or, if absent, by the Vice-Captain of the Club concerned. At Meetings of the Committee of Management the Chair shall be taken by the Chairperson or, if absent, by the President. In the absence of the above Officers at a particular Meeting those in attendance having votes shall elect a Chairperson. 7.1.8 The Chairperson at a Meeting shall, in addition to a deliberate vote, have, and shall exercise a casting vote.

7.2 Elections – Officers & Committee

7.2.1 The Captain of the Men’s and the Captain of the Ladies Clubs shall retire after one years’ service and be succeeded by the Vice-Captain.

7.2.2 The Chairperson of the Committee of Management, all Honorary Secretaries. Honorary Treasurers and other Honorary Office Bearers shall retire annually and shall be eligible for re-election.

7.2.3 The President’s term shall be for a period of one (1) year. This period may be extended for one (1) further year at the discretion of the Committee of Management. Candidates for election to the office of President must have been an Ordinary Member of the Club for at least ten (10) years.

7.2.4 The election of Office Bearers, Auditors and Members of Committee shall be made at the respective Annual General Meetings.

7.2.5 The Vice Captains in Office shall each have the right to nominate for election the Vice-Captain for the ensuing year of their respective Clubs subject to approval of the Men’s and Ladies Committees concerned.

7.2.6 The Committee of Management shall nominate for election the President and the Chairperson of the Committee of Management.

7.2.7 Nominations (with the consent of the nominee) for election to the Committee of each of the Men’s Committee, the Ladies Committee and the Committee of Management shall be given in writing to the Honorary Secretary of the Golf Club concerned. All nominees must be properly proposed and seconded by Ordinary Members of the Club concerned.

7.2.8 A complete list of nominees (Officers & Committee) together with their proposers and seconders must be posted on the Club Notice Board for at least seven (7) days prior to the date of the particular Annual General Meeting.

7.2.9 The respective Committees will fill vacancies in any of these offices (including membership of its Committee) during any year. The persons so appointed shall hold office until the next Annual General Meeting of the particular Club.

7.2.10 At any Annual General Meeting, if an election of a continuing member of the Committee to a position as an Office Bearer will leave a vacancy on the Committee, then such vacancy shall be filled at that Annual General Meeting from the candidates already nominated for membership of the Committee.

7.2.11 The office of any Office Bearer shall be vacated by such Office Bearer resigning there from or on ceasing to be a member of either the Men’s or the Ladies Club or being removed by a resolution at an Annual General or an Extraordinary General Meeting of the appropriate Club.

7.3 Committee Meetings

7.3.1 Stated meetings of the Men’s and Ladies Clubs shall be held once in every month.

7.3.2 Stated meetings of the Committee of Management shall be held once in every month and Special Meetings on such dates as may be found convenient for the transaction of business on at least three (3) days’ notice being given by the Chairperson or Honorary Secretary of the Parent Club.

7.3.3 Upon a requisition signed by not less than six (6) members of a Committee stating the nature of the business to be transacted, the Captain, Chairperson or Honorary Secretary of the Committee concerned shall call a Special Meeting of such Committee for consideration thereof, and if the Officers designated above neglect or refuse to call such Meeting within seven (7) days the same may be convened by notice signed by six (6) member of such Committee.

7.3.4 Any member of a Committee who is absent for three (3) consecutive meetings or five (5) in all, without an acceptable reason shall be deemed to have resigned from the Committee and the vacancy shall be filled under Sub-Clause 7.2.9.

7.4 Employment of Staff.

7.4.1. The Committee of Management shall have power to appoint a paid Secretary Manager and other employees upon such terms and conditions as the Committee may determine, to terminate such appointments and also to appoint substitutes from time to time.

7.4.2. The Secretary Manager shall in addition to carrying out the duties required for the Parent Club, act as Secretary Manager to both the Men’s Club and the Ladies Club

7.5 Management Regulations

7.5.1 The Committee of Management is empowered to make, and from time to alter, such Bye-Laws and regulations for the management of the Parent Club as it may consider necessary.

7.5.2 In consultation with both the Men’s and the Ladies Committees the Committee of Management is also empowered to make such Local Rules (provided same are not at variance with the Rules of Golf) and regulations for the use of the Course as are required in the interest of all members.

7.5.3 Every member of every category and every visitor or other person using the Clubhouse or Course shall subject to, and must comply with, all Rules, Byelaws and Regulations in force.

7.6 Appointment of Sub-Committees

7.6.1. The Men’s and the Ladies Committees and the Committee of Management shall each have power to appoint Sub-Committees and to appoint members of their respective Clubs, to act on such Sub-Committees and to define the scope of their authority and to delegate and confer upon such Sub-Committees the powers necessary for the discharge of the function or functions for which such Sub-Committees were formed.

7.6.2 Each Sub-Committee shall retire annually on the date of the Annual General Meeting of its respective Club or when the function for which it was appointed is completed.

7.6.3 The quorum of each Sub-Committee shall be defined at the time of appointment.

7.6.4 The Chairperson of each Sub-Committee shall, in addition to a deliberate vote, have and exercise a casting vote.

8. ADMINISTRATION

8.1 The three (3) sections of the Club shall be administered as follows:

8.1.1 The Honorary Secretary of the Men’s Club shall be responsible for the everyday affairs of that Club except such duties which are specifically assigned to another Officer of the Men’s Club or to the Secretary Manager.

8.1.2 The Honorary Secretary of the Ladies Club shall be responsible for the everyday affairs of that Club except such duties which are specifically assigned to another Officer of the Ladies Club or to the Secretary Manager.

8.1.3 The Honorary Secretary of the Parent Club shall be responsible for the everyday affairs of that Club except such duties which are specifically assigned to another Officer of the Parent Club or to the Secretary Manager.

8.1.4 All written complaints concerning matters under the jurisdiction and control of the Committee of the Club concerned, shall be referred primarily to the Honorary Secretary of that Club who, if unable to resolve same, shall place the complaint on the agenda for the next Meeting of the Committee of such club for investigation and decision.

8.1.5 The Honorary Secretary of the Parent Club shall also act as Liaison Officer between the Committee of Management and each of the Men’s and the Ladies Committees.

9. FINANCE

9.1 The financial affairs of the Parent Club shall be operated as follows

9.1.1 The honorary Treasurer of the Parent Club shall keep full and detailed accounts, books and records showing the financial affairs, receipts and disbursements of the Parent Club.

9.1.2 The Banking Account shall be kept in the name of the Parent Club (and shall be clearly identified as such) in such Bank as the Committee of Management may from time to time determine. All cheques shall be signed by the Honorary Treasurer and by one other authorised Officer or an authorised signatory.

9.1.3 The Honorary Treasurer of the Parent Club shall issue an audited statement of the affairs of the Parent Club for the financial year ended 30th September for consideration by the Committee of Management and for presentation and approval by members at the Annual General Meeting of the Parent Club which shall be held not later than 31st December following, save in exceptional circumstances.

9.1.4 The Committee of Management may also make grants to each of the Men’s and the Ladies Club form time to time, on request being made, to defray the expenses incurred by the Committee concerned when entertaining visiting teams and Officials in Home Matches and expenses incurred in Away Matches by team members and officials when representing the Club, and for such other events or occasions when it is considered to be in the interest of the Club to do so.

9.1.5 The Committee of Management shall have power to borrow for the purposes of the Club, by way of overdraft, term loan, loan account or otherwise from the Club’s Bankers ,with interest in the category of the accommodation granted, such amount of money either at one time or from time to time as it may deem proper, such borrowings to be effected in the names of the trustees and to give security for such borrowings and the interest thereon by the issue of bills of exchange, promissory notes or other obligations or securities of the club or by mortgage of charge upon all or any part of the property of the club and thereupon the Trustees shall at the direction of the Committee make all such dispositions of the property of the club or any part thereof and enter into such agreements in relation thereto as the committee may deem proper for giving such security.

9.2 The financial affairs of the Men’s Club shall be operated as follows:

9.2.1 The Honorary Treasurer of the Men’s Club shall keep full and detailed accounts, books and records, showing the financial affairs, receipts and disbursements of the Men’s Club.

9.2.2 The Banking Account shall be kept in the name of the Men’s Club (and shall be clearly identified as such) in such Bank as the Men’s Committee may, with the authority of the Committee of Management, from time to time determine. All cheques shall be signed by any two (2) of the following: The honorary Secretary, the honorary Treasurer and one (1) other authorised signatory.

9.2.3 The Men’s Committee shall be responsible for the payment to its Union and the Club’s Provincial Council respectively of the annual per capita subscriptions on members as required by the Union Bye-Laws.

9.2.4 The Men’s Committee shall be entitled to charge and retain all entry fees in Club and Open Competitions under its control and management and for which it has arranged for the provision of prizes.

9.2.5 The Honorary Treasurer of the Men’s Club shall issue an audited statement of the affairs of the Men’s club for the financial year ended 30th September for consideration and approval by the Men’s Committee and for presentation to the members at the Annual General Meeting of the Men’s Club which will be held not later than 31st December following save in exceptional circumstances. Printed copies of the Auditors report and the audited financial statement will be available in the Clubhouse at least five (5) days prior to the Annual General Meeting.

9.2.6 Following the Meeting of the Men’s Committee at which the audited accounts are considered the Honorary Treasurer shall immediately forward a copy of the audited accounts to the Honorary Treasurer of the Committee of Management for information.

9.2.7 The Men’s Committee shall forward any surplus funds to the Committee of Management following their Annual General Meeting.

9.3 The financial affairs of the Ladies Club shall be operated as follow:

9.3.1 The Honorary Treasurer of the Ladies Club shall keep full and detailed accounts, books and records showing the financial affairs, receipts and disbursements of the Ladies Club.

9.3.2 The Banking Account shall be kept in the name of the Ladies Club ( and shall be clearly identified as such) in such Bank as the Ladies Committee may, with the authority of the Committee of Management, from time to time determine. All cheques shall be signed by any two (2) of the following: The Honorary Secretary, The Honorary Treasurer and one (1) other authorised signatory.

9.3.3 The Ladies Committee shall be responsible for the payment to its Union of the annual per capita subscription on members (except Honorary) as required by Union Constitution.

9.3.4 The Ladies Committee shall be entitled to charge and retain all entry fees in Club and Open Competitions under its and management and for which it has arranged for the provision of prizes.

9.3.5 The honorary Treasurer of the Ladies Club shall issue an audited statement of the affairs of the Ladies Club for the financial year ended 30th September for consideration by the Ladies Committee and for presentation and approval by the members at the Annual General Meeting of the Ladies Club which shall be held not later than 30th November following save in exceptional circumstances.

9.3.6 Following the Meeting of the Ladies Committee at which the audited accounts are considered the Honorary Treasurer shall immediately forward a copy of the audited accounts to the Honorary Treasurer of the Committee of Management for information.

9.3.7 The Ladies Committee shall forward any surplus funds to the Committee of Management following their Annual General Meeting.

10. ELECTION OF MEMBERS

10.1 Subject to the agreed limitations as to the number of members electable to the different categories of member.

10.1.1 The election of all Male Playing Members shall be in the hands of the Men’s Committee. 10.1.2 The election of all Female Playing Members shall be in the hands of the Ladies Committee. 10.1.3 The election of all Social or House Members shall be in the hands of the Committee of Management.

10.2 The procedure for the election of members shall be as follows:

10.2.1 Each candidate for election (except in the case of Honorary Members) must be proposed by one voting member of the appropriate Club and seconded by one (1) other voting member of such Club.

10.2.2 A member who is an officer of the Club concerned or a member of its Committee shall not be entitled to propose or second a candidate for membership.

10.2.3 The proposer and seconder(s) must each know their candidate personally.

10.2.4 A voting member wishing to propose the candidate for election shall obtain from the Secretary Manager a form known as an Application for Membership Form and shall in due course return to the Secretary Manager such form duly completed and signed by the proposer and seconder.

10.2.5 If the Committee concerned decide that the name of a candidate for election should go forward, the name and address of the candidate shall be posted on the Clubhouse Notice Board for at least seven (7) days before the Meeting to consider the application.

10.2.6 Any omission from or inaccuracy in the particulars relating to any candidate shall render election voidable at the discretion of the Committee concerned.

10.2.7 Immediately on election of a candidate to membership of the Men’s or Ladies Club, the Club concerned shall notify the Committee of Management of the name, address and category of the elected candidate. Notice in writing shall be dispatched to all elected candidates by the Secretary Manager together with a copy of the Club Constitution & Rules and a request to remit to the Secretary Manager of the Parent Club within ten (10) days from the date of such request the amount of the entrance fee, capital levy (if any) and first subscription and any other charges payable by the category of member to which the candidate has been elected and on payment thereof, the candidate shall become a member of the Club in that Category and be entitled to the benefits and privileges of such membership and be bound by its’ rules.

10.2.8 Should the requested payment not be made within ten (10) days of the date of such request as aforesaid, or candidate is in default of agreement with Committee of Management under paragraph

10.2.9 If a candidate is not elected to membership and at a later date wishes to make a further application for membership, the same procedure set out must be followed on any subsequent application.

11. CATEGORIES OF MEMBER

11.1 The following shall be the categories of member which may be elected to the Club.

11.1.1 Ordinary Members shall comprise Men and Women who, having paid the entrance fee, Annual Subscription and Capital Levy (if any) applicable to this category, or who has entered into an instalment agreement proper to this category under paragraph 13.3.1 shall be entitled to attend and vote at all Annual General or all Special General Meetings of the Parent Club and enjoy all outdoor and Indoor facilities prescribed by Sub-Clause 4.3.1 hereof. Only a member in this category shall have an interest in the Club Property which interest will cease on such member leaving this category unless the member has been elected an Honorary Member of the Club. Ordinary Members are often known and referred to as Full Members and only such members are eligible for election as Officers or Members of Committees of the Parent Club. Men Ordinary Members shall be entitled to all the rights and privileges (including voting and election to Office and Committees ) of the Men’s Club. Women Ordinary Members shall be entitled to all the rights and privileges (including voting and election to Office and Committees) of the Ladies Club. 11.1.1.1. An additional ordinary membership comprising persons whose principal place of residence is 80 miles distant from the club. Such membership shall terminate as and when the member comes to reside permanently within a radius of 80 miles. This category to enjoy ordinary member status.

11.1.1.2.Beginner member, second and third year beginner. This category to enjoy ordinary member status.

11.1.2 Student Members shall comprise undergraduates and students of Irish Universities and Medical Schools or of such other Institutes of learning as either the Men’s or Ladies Committee may decide. Such member ship shall cease on 31st December following graduation or qualification or on 31st December six (6) years after the date of election whichever period shall be the shorter

11.1.3 Junior members shall comprise young persons whose ages at the date of election shall not more than eighteen (18) years. Junior members that are in primary education, or in the first year of secondary education, will qualify for the primary level rate and junior members that are in secondary education from the second year onwards will qualify for the secondary level rate.

11.1.4 Country Members shall comprise persons whose permanent residence is 10 miles distant from the club provided each applicant for this Category is already a voting member of another golf club which is affiliated to the Union/district. Such membership shall terminate as and when the member comes to reside permanently within a radius of 10 miles of the club or ceases to be a voting member of another affiliated club. Country Members shall be excluded from competing in the Captain’s Prize in the men’s club .In the Ladies club they may compete but may not win 1st prize .They excluded in such other competitions as the men’s/ the Men’s or Ladies clubs decide.

11.1.4.1 An additional country membership comprising persons whose principal place of residence is 50 miles distant from the club provided each applicant of this category is already a voting member of another golf club which is affiliated to the union. Such membership shall terminate as and when the member comes to reside permanently within a radius of 50 miles of the club or ceases to be a voting member of another affiliated club. Country members shall be excluded from competing in the Captain’s Prize and in such other competitions as the Men’s or Ladies Committees decide within the club.

11.1.5 Overseas Members shall comprise persons whose permanent residence is outside Ireland. Such membership shall terminate as and when the member comes to reside permanently in Ireland.

11.1.6 Social or House Members shall comprise persons who wish to enjoy the facilities of the Clubhouse. Such Members shall not be entitled to use the Course without payment of the appropriate green fee.

11.1.7 Student Members and Junior Members on ceasing to be eligible for these categories and wishing to be elected to another category shall be treated with priority at the next election. Any other category of playing member wishing to become an Ordinary Member shall likewise be treated with priority at the next election.

11.1.8 Honorary Members shall comprise persons whom either the Men’s or Ladies Committees wish to acknowledge as having rendered exceptional service to the Club or to the game of golf or whose distinguished position or public service would render their membership of special advantage to the Club.

11.1.9 Family Membership: Any husband and wife elected Ordinary Members under the Sub-Clause 11.1.1 shall be entitled to apply to the Committee of Management to become family members which will provide the following rights:

11.1.10.1 The husband and wife shall continue to enjoy the rights of their respective categories.

11.1.10.2 Each son or daughter shall enjoy the rights of members as appropriate.

11.1.10.3 Children under twelve (12) years and under must be accompanied by an adult member.

11.1.10.4 Children no longer dependent on their parents shall cease to be family members at 31st December following but shall be eligible for the benefits of Sub-Clause 11.1.9.

11.1.10.5 The Committee of Management shall decide on such inclusive annual subscriptions to cover either grouping in Sub-Clause 11.1.10 to be payable by Head of the family to cover all members of the family instead of an individual annual subscriptions payable.

11.1.10.6 Where the spouse of a member is this category is elected a Social or house Member the Committee of Management shall also decide on an inclusive annual subscription payable by the head of the family to enable such family to avail of the rights under this Sub-Clause.

11.1.11 Life Members are those elected on the payment of thirteen (13) times the current year’s subscription.

12. ENTRANCE FEES

12.1 On election the following categories of member may be required to pay an entrance fee: Ordinary, Country and Overseas.

12.2. Students, persons over 65 years of age, Junior or House members shall not be required to pay an entrance fee.

12.3 When a Student, Junior or House Member is obliged to relinquish either category and seeks election to any other category within the Club an appropriate entrance fee shall be payable on election.

12.4 Should a Country or Overseas Member apply to become a member of another category within the Club an appropriate entrance fee shall be payable on election.

12.5 Should a Social or House Member wish to apply for election as a playing member under either Clauses 3.1 or 3.2 such member must have an application submitted in compliance with Clause 10.2 and as and when elected the applicant shall receive the benefit of Clause 12.4 in so far as the category of membership merits.

12.6 The amount of entrance fee payable by the different categories of member shall initially be fixed by the Committee of Management under Sub-Clause 4.3.4 and ratified or altered at the next Annual General Meeting of the Parent Club. Thereafter such entrance fee shall remain in operation until altered at an Annual General or Special General Meeting of the Parent Club

13. ANNUAL CLUB SUBSCRIPTION

13.1 All categories of member, except Honorary Member and Life Member, shall be required to pay an Annual Club Subscription.

13.2 The amount payable by the different categories shall initially be fixed by the Committee of Management under Sub-Clause 4.3.4. and ratified or altered at the next Annual General Meeting of the Parent Club. Thereafter such subscriptions shall remain in operation until altered at an Annual General or Special Meeting of the Parent Club.

13.3 All subscriptions shall be payable on 1st January in any year. Members shall have the option of paying subscription over the 12 months preceding the due date by paying their subscription by direct debit. This shall not preclude the club from imposing or increasing levies or compulsory spending charges which may be imposed from time to time.

13.3.1 Notwithstanding rule 13.3 the Committee of Management may approve payment of membership subscription by instalment during the months January to September of current year. Terms and conditions to be set by Committee of Management.

13.4 Any member whose subscription shall be unpaid on the date of the voucher competition in that year or who has failed to comply with terms and conditions set by the Committee of Management in any year shall cease to be a member of the Club, but the Committee concerned my re-elect such member without entrance fee, re-nomination or re-posting, within five (5) months from the date when the subscription became due, on payment of all subscriptions and other monies due to the Club, and in addition a fine of ten euro( €10) per month or part thereof.

13.5 The Secretary Manager shall notify the Honorary Secretary of the Men’s Club or the Ladies Club of the name of any such member and the Committee concerned shall not be entitled to allow such member to compete in any Club or Open Competition under its control.

14. CAPITAL LEVY

14.1 The Committee of Management shall be empowered to impose a Capital Levy on the Members to fund any additional acquisition of land or buildings, construction work or improvement to the Course, Clubhouse or its’ environs.

14.2 The amount of such levy shall be payable on the date or dates specified by the Committee of Management and in whatever manner specified by the Committee of Management. Any member whose levy shall be unpaid on the specified date or dates in any year shall cease to be a member of the Club but the Committee concerned my re-elect such member without entrance fee, re-nomination or reposting, within five (5) months from the date when the levy was due, on payment of all levies and other monies due to the Club, and in addition a fine of €10.

14.3 The Committee of Management shall be empowered to impose a compulsory spending charge for bar and catering, shop and competitions within the clubhouse on such categories of member as it considers appropriate.

15. REDUCTION OF ANNUAL CLUB SUBSCRIPTIONS

15.1 On reaching the age of sixty five (65) any subscribing member shall be entitled to notify the Committee of Management of such facts.

15.2 Thereafter the Club subscription payable by such member shall be 70% of the full subscription.

15.3 Ordinary Members whose subscription is 70% of the full subscription shall thereafter not be liable for payment of any capital levy or compulsory spending charge.

16. VISITORS AND TEMPORARY MEMBERS

16.1 Any member may introduce visitors.

16.2 It shall be a condition precedent that the member effecting the introduction shall enter each visitor’s name, address and date of visit immediately on entering the Clubhouse in a book to be kept for the purpose called a ‘Visitors Book’ and such entry must be attested by the signature of the introducing member.

16.3 No visitor shall be supplied with excisable liquor in the Club premises unless on the invitation of and in the company of the introducing member.

16.4 The charge for visitors shall be fixed from time to time by the Committee of Management under Sub-Clause 4.3.5 who are also empowered to make regulations for the admission of non-playing visitors.

16.5 Every playing visitor must produce a numbered Green Fee Boucher bearing the visitor’s name and the date on which the visitor can use the facilities of the Course and Clubhouse.

16.6 On the issue of each Green Fee Voucher the name of the visitor, the number and amount of the Green Fee Voucher and the name of the introducing member must be entered immediately in a ‘Green Fee Book’.

16.7 In addition the Secretary Manager or his representative or any past or present member of either the Men’s or Ladies Committees or of the Committee of Management, having made and attested the necessary entry in the Visitor Book, may permit a person or a group not having an introduction from a member to play on the Course and use the Clubhouse as a visitor on payment of the current Green Fee.

16.8 The payment of the Green Fee shall entitle the visitor to temporary membership of the Club for the day.

16.9 A Member who fails to enter a visitor’s name in the Visitor’s Book shall be liable to a fine not exceeding ten (10) euro and shall be personally responsible for the payment of the appropriate Green Fee where applicable.

16.10 The Committee of Management shall have power to suspend the rules permitting the introduction of visitors or temporary members at any time and refuse permission for any particular visitor or temporary member to use the Clubhouse or Course.

16.11 Competitors in Club Open Competitions held on the Course and extending for more than one day shall, on payment of the entrance fee and green fee (If Chargeable) for the competition and on such fee(s) being accepted by the Committee in charge of the competition be eligible to use the Course and Clubhouse, without further payment or nomination for election, as Temporary Members for a period not exceeding one day prior to the date fixed for such competition, and for every day during the continuance of such competition.

16.12 Competitors in Club Competitions limited to one day shall likewise be eligible for Temporary Membership status on the day of the competition only.

16.13 Any Office Bearer or any two Members of the Committee of Management may (and without assigning any cause if they so think right) cancel the admission of any Day Visitor or Temporary Member whose admission may be irregular or whose presence or conduct they may deem objectionable, or who deliberately breaks any of the Rules, Bye-Laws or Regulations of the Club.

16.14 The fee paid by any such Visitor or Temporary Member may, at the discretion of the Committee of Management, be either forfeited or refunded.

17. FINES

17.1 The Committee of Management is empowered to impose fines for breaches of the Rules, Bye-Laws and Regulations of the Parent Club in force for the time being or for breaches of the etiquette of golf, and may also at any time (either instead of, or in addition to fines), temporarily withdraw the use of the Clubhouse and Course from any Member whose conduct, or breaches of the Rules, Bye-Laws and Regulations may, in the opinion of the Committee of Management, justify this course.

17.2 Any member refusing to pay a fine so imposed within two (2) weeks after notification thereof, shall not be permitted to use the Clubhouse or Course until such fine has been paid.

17.3 Each of the Men’s & Ladies Committee shall report any member of their club to the Committee of Management for investigation and penalty under this rule if they, in their absolute discretion, consider the breach warrants it.

18. REMOVAL OF MEMBER FROM THE CLUB AND SUSPENSION OF MEMBERS

18.1 If any allegation of misconduct by a member is submitted to an Officer, in writing, an Officer appointed by the Committee of Management shall make such enquiries as are considered necessary to obtain all relevant details. Such information shall be placed before the Committee of Management which shall, in meeting, enquire into such conduct.

18.2 If in the opinion of the Committee of Management the conduct in question may warrant the suspension (by temporary withdrawal of the privileges of membership) or expulsion of such member he or she shall be so informed on writing. The member shall have the right to appear and speak at and/or to make a written submission which shall be read at any subsequent meeting at which the conduct in question shall be considered and all related information shall be placed before the Committee of Management.

18.3 If after making such further enquiries as it considers necessary into the conduct of the member and hearing such explanation, if any, as he or she may offer, the Committee of Management, decides that his or her conduct has not been explained or accounted for to its satisfaction but was not such as to warrant expulsion of the member, such Committee may instead, by a majority, suspend the member for a period not exceeding three (3) months, and, if the member is a playing member, it shall notify the Men’s or the Ladies Committee which elected such member of its decision with which such Committee shall abide. Should a majority of the Committee of Management not be satisfied that the charges of misconduct have been proved no further action shall be taken.

18.4 If no explanation of his or her conduct by the member, or if such explanation shall be considered unsatisfactory by the Committee of Management, it may, provided that not less than a majority of the Members of the Committee vote for such course of action;

18.4.1 Recommend to the Committee concerned, if the member is a playing member, that such member be expelled by that Committee which my, in its absolute discretion, decide to act on or reject such recommendation. The Committee shall notify the Committee of Management of its decision and, if it rejects the recommendation it shall request the Committee of Management to proceed in accordance with Clause 18.3.

18.4.2 Expel the member if such member is a Social or House Member.

18.5 If on the taking of a vote under Clause 18.4 less than ten (10) members vote for expulsion the Committee of Management shall make a decision in accordance with Clause 18.3.

18.6 When the Committee concerned has resolved that a member be suspended or expelled, such member shall, within seven (7) days of the date of the decision, be given notice, in writing by the Honorary Secretary or any other authorised Officer of his or her Club of the decision by registered post or by delivery of such notice to his or her last known address. Such person shall have the right of appeal against the decision, within fourteen (14) days of the date of that decision. The appeal shall be made, in writing, to the Honorary Secretary of the Committee of Management.

18.7 Notice of appeal under Clause 18.6 having been given, the decision shall not take effect for a period of twenty one (21) days from the date of the decision and the relevant Men’s or Ladies Committees notified of such appeal.

18.8 The member shall have the right to have the appeal heard at an Extraordinary General Meeting requisitioned under Sub-Clause 19.5.1 provided that the necessary signatures for such requisition are procured either by the member in question or by any other Full Ordinary Member. This meeting shall, by a majority, decide whether the expulsion shall be confirmed or repealed, or whether the period of suspension shall be confirmed, reduced or repealed. Should the signatures provided for in Sub Clause 19.5.1 not be obtained within twenty one (21) days from the date of the decision, the Committee of Management shall have the power to deem the appeal to have lapsed and to enforce the decision forthwith, or to allow an additional appeal period should it decide, by a simple majority, that the circumstances warrant it.

18.9 A decision by the Committee of Management under this rule shall stand unless and until an appeal is received, by an Officer of the Committee of Management, against it. Provided an appeal has been received, and an Extraordinary General Meeting duly requisitioned, the expulsion or suspensions shall not then take effect, pending the holding of Extraordinary General Meeting.

18.10 During the period of suspension the member shall not be entitled:

18.10.1 To enter upon the club property, whether in the company of another member or otherwise save only to collect any of his or her property or, for the purposes of attending any General Meeting which may be held during the period of suspension.

18.10.2 To the refund or rebate of the whole or any part of his or her annual subscription or other sum paid or payable by him or her to the club in respect of the year during which the suspension occurs.

18.11 A person who has been expelled from membership shall not be entitled:

18.11.1 To enter upon the club property, whether in the company of another member or otherwise save only to collect his or her property.

18.11.2 To the refund or rebate of the whole or any part of his or her annual subscription or other sum paid or payable by him or her to the club in respect of the year during which the expulsion occurs.

18.11.3 Voting under this rule shall be by secret ballot.

18.12 Where in accordance with the provisions of this rule, the name of a member is removed from the list of members of the club concerned, such person shall thereupon cease to be a member as prescribed by Rule 3 hereof and shall be notified in writing.

18.13 Any category of member may be deprived of membership in accordance with the provisions of this rule.

18.14 The fee paid by any such member may, at the discretion of the Management Committee be either forfeited or partially refunded.

19. GENERAL MEETINGS

19.1 The Men’s Club

19.1.1 The Annual General Meeting of the Men’s Club shall, save in exceptional circumstances, be held in the month of December for receiving the Men’s Club Committee’s Annual Report and the Financial Statement for the year ended the previous 30th September. For electing Office Bearers, Auditors, Members of Committee, revising (subject to approval of Parent Club) its rules and transacting such other business of the Men’s Club as may be on the Agenda.

19.1.2 Ten (10) days’ notice, at least, of such Annual General Meeting shall be given to the Male Ordinary Members of the Club who are the only persons entitled to attend and vote at an Annual General Meeting of the Men’s Club.

19.1.3 Notices of Motion & Nominations of Officers of the Committee of the Men’s Club must be made to the Secretary Manager in writing at least seven (7) days before the date of such meeting. Nominations for members of the committee other than officers must be made to the secretary manager at least (3) days before the date of such meeting. Amendments to motions which have been properly posted under 19.1.4 must be made to the secretary manager at least (3) days before the date of such meeting.

19.1.4 Such Notices and nominations shall be promptly posted in the main entrance hall of the Clubhouse.

19.1.5 Notices of Motion and Nominations not made as required cannot be considered at the Annual General Meeting.

19.1.6 At General Meetings of the Men’s Club thirty (30) of these entitled to attend and vote shall form a quorum.

19.2 The Ladies Club

19.2.1 The Annual General Meeting of the Ladies Club shall, save in exceptional circumstances, be held in the month of November for receiving the Ladies Club Committee’s Annual Report and the Financial Statement for the year ended the previous 30th September; for electing, Office Bearers, Auditors, Members of Committee, revising (Subject to the approval of the Parent Club) it’s rules and transacting such other business of the Ladies Club as may be on the Agenda. 19.2.2 Fourteen (14) days’ notice at least, of such Annual General Meeting shall be given to the Female Ordinary Members of the Parent Club and the Associate Members as prescribed by Sub-Clause 11.1.2 who are the only persons entitled to attend and vote at the Annual General Meeting of the Ladies Club.

19.2.3 Such notice shall be accompanied by a copy of the Report and duly audited Financial Statement.

19.2.4 Notices of Motion and Nominations of Officers and Members of Committee of the Ladies Club must be made to the Secretary Manager in writing at least ten (10) days before the date of such meeting.

19.2.5 Such Notices & Nominations shall be promptly posted in the main entrance hall of the Clubhouse.

19.2.6 Notices of Motion & Nominations not made as required cannot be considered at the Annual General Meeting.

19.2.7 At General Meetings of the Ladies Club twenty five (25) of these entitled to attend and vote shall form a quorum.

19.3 The Parent Club.

19.3.1 The Annual General Meeting of the parent Club shall, save in exceptional circumstances, be held in the month of December for receiving the Committee of Management’s Annual Report and the Financial Statement for the year ended the previous 30th September: for electing Office Bearers, Auditors, Members of Committee, revising rules and transacting such other business of the Club as may be on the Agenda.

19.3.2 Ten (10) days’ notice at least of such Annual General Meeting shall be given to the members of the Club entitled to attend and vote. Printed copies of the Auditors Report and Audited Financial Statement will be available in the Clubhouse at least five (5) days prior to the Annual General Meeting.

19.3.3 Notices of Motion & Nominations of Officers of the Committee of Management must be made to the Secretary Manager in writing at least seven (7) days’ notice before the date of such meeting.

19.3.3.1 Nominations for members of the committee other than officers must be made in writing to the secretary manager at least (3) days before the date of such meeting.

19.3.3.2 Amendments to motions which have been properly proposed and posted under 19.3.3 must be made to the secretary manager’ in writing at least (3) days before the date of such meeting. 19.3.4 As at 19.2.5 19.3.5 As At 19.2.6 – except as provided in Clause 19.4 hereof 19.3.6 At General Meetings of the Parent Club forty (40) of those entitles to attend and vote shall form a quorum.

19.4 Notification to Parent Club

19.4.1 Immediately following the Annual General Meetings of each of the Men’s and Ladies Clubs the Honorary Secretaries shall notify the Secretary Manager of the names of the Captain and Vice-Captain of their Club who shall represent that Club on the Committee of Management for the ensuing year.

19.4.2 Each Officer shall also forward to the Secretary Manager for submission such Notices of Motions or Recommendations as such Clubs wishes to submit for consideration at the Annual General Meeting of the Parent Club.

19.4.3 Any such Notice of Motion or Recommendation shall be discussed, if necessary, under the heading ‘Any Other Business’ as such meeting if it is not received in time for inclusion on the Agenda of the Meeting.

19.5 Special General Meetings

19.5.1 Special General Meetings of any of the Clubs may be called at any time by direction of the Committee of the Club concerned or on a requisition to the Secretary Manager, signed by at least twenty five (25) members entitled to vote at such Meeting, stating the business to be brought forward.

19.5.2 On direction of such requisition it shall be the duty of the Committee of such Club to have a General Meeting called without delay and failing notice calling such Meeting being issued by direction of the Committee concerned within fourteen (14) days after receipt of the requisition by the Secretary Manager, any twenty five (25) members who have signed the requisition may issue notice of a General Meeting, which notice shall be sufficient if posted on the Club Notice board at least ten (10) days before the date fixed for such Meeting.

19.6 Chairperson At General Meetings

19.6.1 The Captain, or if absent, the Vice-Captain shall preside at all General Meetings of the Men’s Club and the Ladies Club respectively.

19.6.2 The President, or if absent, the Chairperson of the Committee of Management shall preside at all General Meetings of the Parent Club.

19.6.3 If any of the foregoing Officers are absent or decline to preside any other Chairperson may be appointed by the Meeting.

19.6.4 Each Chairperson in addition to a deliberate vote, shall have and shall exercise a casting vote. 20. NOTICES OF GENERAL MEETINGS

20.1 Ten (10) days’ notice of every General Meeting convened by order of a Committee (except Meetings called under Clause 19.2.2 when fourteen (14) days’ notice is required) shall be given to the members entitled to vote by a circular specifying the time and place of such Meeting and the Business to be transacted.

20.2 All notices calling Meetings may be sent by post and addressed to members at such addresses as may be recorded in the Club Books or by electronic transmission to members who have provided the club with email addresses shall be deemed to fulfil this requirement.

21. MODE OF VOTING AT GENERAL MEETINGS

21.1 No proxies shall be allowed.

21.2 Voting shall be either by a show of hands or by ballot.

21.3 Ballot shall mean a vote on voting paper.

21.4 A majority of one (1) shall be sufficient to decide any question under discussion unless a greater majority is required by some other Club Rule.

21.5 In the event of a tie the Chairperson shall have and shall exercise a casting vote as provided in Sub-Clause 19.6.4

21.6 If any member at a General Meeting proposes that the mode of voting on any particular matter should be by ballot and this is seconded by another member, then the question of whether voting should be by a show of hands or by ballot shall be decided by ballot.

21.7 An election of candidates for membership of the Committee of either the Men’s or Ladies Club or for membership of the Committee of either the Men’s or Ladies Club or for membership of the Committee of Management shall be by ballot and all members voting must vote for the full number of candidates for whom there are vacancies otherwise such voting paper is invalid.

22. MINUTE BOOKS

22.1 The Men’s Club, the Ladies Club & the Parent Club shall keep

22.1.1 A Minute Book in which shall be recorded the minutes of Annual General and Special General Meetings and also

22.1.2 A Minute Book in which shall be recorded the Minutes of all Committee Meetings held in compliance with Clause 7.3

22.1.2.1 The respective minutes shall be read out at the next General or Statutory Committee Meeting and, when approved as being a correct record, shall be signed and dated by the Chairperson.

22.1.3 The Men’s Club and the Ladies Club shall each submit its Minute Books to the Committee of Management when required.

23. PLAYING FACILITIES

23.1 The Committee of Management in consultation with the Men’s & Ladies Committees shall prescribe the days and times when the members of the Men’s Club or Ladies Club shall have the use of the course for competitions or when the Course is reserved for team matches or Union, Branch or District events.

23.2 It shall also decide on the facilities to be afforded to Societies subject to the proviso that the 1st tee shall be reserved for Club members at periods convenient to the members on any day a Society Outing is permitted.

23.3 The Committee of Management shall also be empowered to direct the days and time when fourball or singles shall have priority commencing playing on the 1st or 10th tees and generally regulate the use of the Course for the benefit of members.

23.4 The facilities of the course and part of the Clubhouse shall be made available to the Golfing Union of Ireland, the Irish Ladies Golfing Union, the Ulster Branch and the Northern District, at reasonable intervals as may be agreed between the two parties.

24. PERSONAL PROPERTY

Any personal belongings of members, visitors & others, brought to, or kept at, or left on the premises of the Club (either in the Clubhouse or outside in the Car Park or on the Course) shall be at the sole risk of the owners, and neither the Club nor any Committee shall be responsible for any loss or damage thereto however arising, but this rule shall not prejudice any Claims by the Club or the owners against Insurance Companies in case of fire, or when otherwise covered by Insurance.

25. GAMES AND SPORTS EXEMPTION FROM CERTAIN TAXES

25.1 Income and Property

The income and property of the Club shall be applied solely towards the promotion of its main object(s) set out in this Constitution. No portion of the Club’s income and property shall be paid or transferred, directly or indirectly, by way of dividend, bonus or otherwise howsoever by way of profit to the members of the Club. No Officer shall be appointed to any office of the Club paid by salary or fees or receive any remuneration or other benefit in money or money’s worth from the Club. However, nothing shall prevent any payment by the Club of:

a) Reasonable and proper remuneration to any member of the Club [not being an Officer] for any services rendered to the Club

b) Interest at a rate not exceeding 5% per annum on money lent by Officers or other members of the Club to the Club

c) Reasonable and proper rent for premises demised and let by any members of the Club [including any Officer] to the Club

d) Reasonable an proper out-of-pocket expenses incurred by any Officer in connection with the attendance to and matter affecting the Club.

e) Fees, remuneration or other benefit in money or money’s worth to any Company of which an Officer may be a member holding not more than one hundredth part of the issued capital of such company.

25.2 Winding-Up

If, upon the winding-up or dissolution of the Club, there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, it shall not be paid to or distributed among the members of the Club. Instead, such property shall be given or transferred to some other institution or institutions having main objects similar to the main objects of the Club. The institution or institutions to which the property is to be given or transferred shall prohibit the distribution of its or their income and property among its or their members to an extent at least as great as is imposed on the Club by virtue of Clauses 25.1 and 25.2 hereof. Members of the Club shall select the relevant institution or institutions at or before the time of dissolution and, if and so far as effect cannot be given to such provisions, then the property shall be given or transferred to some charitable object.

25.3 Additions, Alterations or Amendments

No addition, alteration or amendment shall be made to or in the provisions of this Constitution for the time being in force unless the same shall have been previously approved in writing by the Revenue Commissioners.

25.4 Keeping of Accounts

Annual audited accounts shall be kept and made available to the Revenue Commissioners on request.

26. CHANGE OF CONSTITUTION AND RULES

26.1 No rules of either the Men’s Club or the Ladies Club shall be repealed or altered or new rule made except at a General Meeting of such Club and by the Consent of at least two thirds of the members present and entitled to vote at such meeting and written notice of the proposed change must be sent to the Secretary Manager, with the names of the proposer and seconder attached, at least ten (10) days previous to the Meeting at which same is to be considered.

26.2 The Secretary Manager shall place the notice on the Agenda of the Club concerned and acquaint the Committee of Management of same.

26.3 Any repeal, alteration or new rule so passed is subject to approval or the Committee of Management of the Parent Club.

26.4 No rule of the Parent Club shall be repealed or altered or new rule made except at a General Meeting and by the consent of at least two thirds of the members present and entitled to vote at such meeting and written notice of the proposed change must be sent to the Secretary Manager, with the names of the proposer and seconder attached, at least ten (10) days previous to the Meeting at which it is to be considered.

26.5 Any change in the Constitution of the Club which affects Rule 10 of the Constitution of the Golfing Union Of Ireland must be submitted to the Union for approval prior to adoption.

26.6 Any change in the rules of the Men’s Club shall not be in conflict with the Constitution of the Golfing Union Of Ireland.

26.7 The Secretary Manager shall place the notice on the Agenda.

27. RULES OF GOLF AND LOCAL RULES.

27.1 The Rules of the game of golf for the Men’s and Ladies’ Clubs shall be the Rules of Golf as approved by R&A Rules Ltd.

27.2 In addition, the committee of Management, in consultation with the Men’s and Ladies’ Committees in compliance with Sub- Clause 7.5.2 shall from time to time prescribe such local rules as it considers necessary having regard to the nature of the course or otherwise provided such local rules are not contrary to or at variance with the Rules of Golf or directives issued by the respective Union to which the Men’s or the ladies club is affiliated.

28. BYE LAWS

28.1 The Committee of Management shall have the Power from time to time in compliance with Sub-clause 7.5.1 to make such Bye Laws as it considers necessary and to alter and repeal same.

28.2 Each of the Men’s and Ladies’ Clubs shall have power from time to time to make such Bye-Laws as it considers necessary for matters under its jurisdiction but every such Bye Law shall be subject to ratification by the Committee of Management.

29. REGISTRATION OF CLUBS ACTS 1904-1999 AND INTOXICATING LIQUOR ACT 2000

29.1 No person other than a Member (as defined in Clause 3.3 hereof) shall order or pay for refreshments in the Clubhouse. Cash must he paid for every expense incurred in the Clubhouse before the person ordering leaves the premises.

29.2 No visitor shall be supplied with excisable liquor on the Club premises unless on the invitation and in the company of a Member, and that Member, shall, upon the admission of such visitor to the Club premises or immediately upon his being supplied with such liquor, enter his or her own name and the name and address of the visitor in a book which shall be kept for the purpose and which shall show the date of each visitor.

29.3 The Committee may prohibit the admission of any visitor to the Club premises and no Member shall bring any person whose admission is prohibited into the Club premises.

29.4 No excisable liquors shall be sold or supplied for consumption outside the premises of the Club, except to Members of the Club, between the hours of eight o’clock in the morning and ten o ‘clock at night.

29.5 No excisable liquor shall be sold or supplied in the Club premises to any person under the age of eighteen years.

29.6 Any member of the Committee, or Officer, or Manager or Employee of the Club, shall not have any personal interest in the sale to the Club of supplies of excisable liquor, or in the profits arising from such sale.

29.7 No excisable liquor shall be supplied for consumption on the Club premises to any person (other than a member of the Club lodging in the Club premises) or be consumed on those premises by any person (other than such a member)-

a) at any time on Christmas Day or Good Friday, or

b) on any day, outside the hours specified in respect of that day in section 2 (1) (b) (as amended) of the Intoxicating Liquor Act 1927

29.8 Nothing in the Registration of Clubs Acts 1904 to 2008, or contained, by virtue only to the operation of subsection (1) of section 56 of the Intoxicating Liquor Act 1927, as amended, in the rules of the Club shall operate to prohibit the supplying for consumption on the club premises of excisable liquor to any person or the consumption of excisable liquor on those premises by any person- a) on Christmas Day, between 12.00 midday and 10.00 p.m., or b) on any other day, for one hour after the expiration of any period in respect of that day during which it is lawful for the club, by virtue of section 2(1)(b) (as substituted by section 3 of the Intoxicating Liquor Act 2000) of the Intoxicating Liquor Act 1927 to supply any excisable liquor for consumption on the club premises, If in each case the excisable liquor is- (i) ordered by that person at the same time as a substantial meal is ordered by him or her, (ii) Consumed by that person during the meal or after the meal has ended.

29.9 Purchases of Intoxicating Liquor: The Club shall comply with the requirements of the Intoxicating Liquor Acts and the Registration of Clubs Acts, which may apply as they are amended and re-enacted from time to time, and with all other provisions of law applicable to the sale of intoxicating liquor at or from the property of the Club.

29.10 The Club shall not provide or permit entertainment during the period of thirty minutes of drinking up time allowed after closing time provided for in the Intoxicating Liquor Acts on either normal closing time or at the expiration of an extension to normal opening hours.

29.11 Members of a group which are members of a club (whether registered or unregistered), society or organisation and who are visiting the Club for the purpose of:- (i) taking part in any pastime, sport, game or recreation there, or (ii) organising or taking part in the organisation of, or arrangements for, any such activity, may be supplied with intoxicating liquor at the request and in the presence of an officer of the Club on the occasion of such visit. Such officer shall enter the name of the group concerned, and the number of persons in it, in the Visitors’ Book.

29.12 The Committee of management may alter or add to these rules for the purpose on complying with the Registration of Clubs Acts 1904-2008 and any amendments thereto or for the purpose of satisfying the requirements of the member s in accordance with such laws In addition to the foregoing rules and regulations embodied in the registration of Clubs Acts 1904-2008 and the Acts extending and amending the same shall be deemed to be rules of the club.

Updated 16/01/2017